Volunteer

Are you a member of the Society?

As a non-profit organization, we rely on the generous and kind support of our community. Check out our membership page for more information and benefits of becoming a member.

Volunteer Information

We have the utmost respect for the skills, time and passion volunteers bring to the festival.
All festival volunteers receive the following:

  • A volunteer ID name tag and wristband(s) (provides Friday, Saturday and Sunday festival access)
  • A meal from Askews on Friday, and 1 voucher on Saturday and Sunday to use at participating food vendors 2022
  • Access to the Volunteer Lounge, providing snacks, coffee, and tea throughout the entire weekend (If you have severe allergies, you may wish to bring your own food). Vegetarian and meat options are always available.
  • Access to the volunteer after party on Sunday night
  • A volunteer t-shirt
  • A volunteer parking pass for the East Parking Lot
  • Discounted volunteer camping *Tent Only*
All volunteers are a host at Salmon Arm ROOTSandBLUES Festival. Help us spread a positive, passionate vibe throughout the festival by always being kind and helpful.
Come Prepared!
 Water Bottles
  • We would like to remind all of our volunteers to bring your own water bottle (BYOWB). The festival will not have plastic water bottles or plastic cups available on site, in an effort to cut down on single-use waste. Water stations will be available during set up and tear down week as well as over the festival weekend. Be environmentally friendly, keep hydrated and BYOWB! Note: Label your water bottle!
Sunscreen & Hat
  • Please bring sunscreen and a hat to the festival & shift.
 Footwear
  • You must wear comfortable closed toe shoes while on shift!
 
Environment

• BYOWB – Bring Your Own Water Bottle
• Please go to the waste stations and dispose of your trash properly
• We have 1 bin each for garbage, recycling, refundables, and compost; please use them appropriately
• Be a host – If you see something you can safely clean up, please do
• Our cups, cutlery, plates etc are all certified compostable, please put them in the compost bin

 
Accessibility

Please contact us regarding any mobility limitations or accessibility needs. Our Volunteer Department will be happy to assist you with finding the best fit.

Submitting a New Volunteer Application

Step 1: Everyone must read and understand the Volunteer Code of Conduct

Step 2: Determine which volunteer position interests you by reading the Crew Descriptions

Step 3: Determine if your volunteer position requires a Serving It Right or Food Safe Certificates. Prepare digital version of certificate to attach in your application

Step 4: Prepare a photo (head shot only) in JPG format for your application. Photos are mandatory and used for ID nametags.

Step 5: Fill out a New Volunteer Application Form. This form includes a Waiver that must be read and agreed to before submitting

 
Minimum Volunteer Age

The minimum age is 14. It is Festival policy that all volunteers between the ages of 14 and 18 must be the children of an active volunteer or be sponsored by an active adult volunteer who will take responsibility for them. The Festival reserves the right to determine who will be acceptable as responsible adults. The parent or responsible adult must agree to the Waiver and Release of Liability form before a minor is formally assigned to a crew. Volunteers under the age of 19 must be accompanied to the volunteer party by their volunteer sponsor.

 
Tear Down Shifts

We ask all new volunteers to choose one 4 hour tear down shift which takes place the week after the festival. New volunteers are assigned a shift on a first come first serve basis considering preferences and festival needs.

It is Festival policy that all volunteers between the ages of 14 and 18 must be the children of an active volunteer or be sponsored by an active adult volunteer who will take responsibility for them.

  • The Festival reserves the right to determine who will be acceptable as responsible adults. The parent or responsible adult must agree to the Waiver and Release of Liability form before a minor is formally assigned to a crew.
  • All youth volunteers will be expected to fulfill duties in order to receive volunteer benefits. They will be expected to conduct themselves appropriately.
  • Volunteers between the ages of 14 – 18 will be placed to the best of the volunteer coordinator’s ability but there is limited space availability and there are no guarantees of volunteers being placed.
  • Volunteers under the age of 16 will not be assigned to handle cash.
  • Volunteers under the age of 19 must be accompanied to the volunteer party by their volunteer sponsor.

 

Volunteer Crews Open to Youth (14-18 yrs)

  • Backstage Decoration
    • Helping decorate the festival the backstage area. 25 Hours pre and post festival. Please note this crew has limited positions
  • Children’s Area
    • Face painting, craft making, games – fun for the kids in general
  • Host Crew
    • Creates a welcoming and safe environment for everyone. Greets patrons and help answer questions

 

Crews for Youth 16+

  • Camping
    • Responsible for creating and maintaining an efficient, safe, and clean camping environment. Volunteers are accepted at Head Supervisors discretion
  • Camping Set Up
    • 32 Hours pre and post festival. Must be volunteering on the same crew of active sponsor Must be able to lift 30lbs. Volunteers are accepted at Head Supervisors discretion
  • Ice & Water
    • Must be volunteering on the same crew of active sponsor. Volunteers are accepted at Head Supervisors discretion. Deliver Ice and Water throughout the festival
  • Information @ West Gate
    • Creates welcoming and informative experience for patrons. Helps facilitate a wristband exchange
  • Infrastructure
    • Must be volunteering on the same crew of active sponsor. Must be able to lift 30lbs. Must be able to work outside 32 hours pre and post festival
  • Merchandise
    • Volunteers are accepted at Head Supervisors discretion. Responsible for sales of Salmon Arm Folk Music Society’s merchandise during the Festival weekend
  • Parking
    • Must be volunteering on the same crew of active sponsor. Responsible for giving direction to parking patrons and collecting the parking fee
  • Stage Crew
    • Volunteers are accepted at Head Supervisors discretion Assists with various duties requested by the Stage Manager. Must have stage or music experience
  • Volunteer Services and Guest Information
    • Assisting volunteers when they access the site. Creates welcoming and informative experience for patrons
  • Volunteer Lounge
    • Help to prepare and serve food to volunteers. Food Safe Certificate Preferred
  • In accordance with the BC Provincial Health Authority, and/or the Interior Health Authority, all directive restrictions, whichever is more stringent, will be observed.
    We look forward to welcoming you back to the sights and sounds of the 30th ROOTSandBLUES Festival in beautiful Salmon Arm. We are committed to the health and safety of our musicians, attendees, volunteers, sponsors and stakeholders and this year is no exception.
    All policies are subject to change without notice. Please check this page prior to the event start date to ensure you have the latest information on measures we have in place to protect our community.

As of April 8, BC’s vaccine card will no longer be mandatory to attend indoor and outdoor public settings. However, COVID-19 protocols are subject to change.

The Salmon Arm Folk Music Society adheres to evolving BC Provincial Health Authority and Interior Health Authority guidelines and recommendations.

Those who wish to wear a mask at SAFMS events are welcomed to do so.

For information on British Columbia’s current public health order, CLICK HERE. 

During Festival Crews: 16-20 Hours
• New Volunteers must dedicate 4 hours to a tear down shift
• Returning Volunteers may choose between a set up or tear down shift
• Set Up Shifts are from August 14th to 18th
• Tear Down Shifts are from August 21st to 25th

Pre-Festival and Post-Festival Crews: 25-32 Hours
• Hours are split between pre-festival and post-festival shifts. 
• These crews have the festival off to enjoy
• Shifts are from August 14th to 18th and August 21st to 25th

Please Note: Volunteer hour requirements are based on the needs of the crew. Check out the crews here. 

Volunteer Crew Descriptions | Click Here
Privately Recruited Crews: Only apply for a privately recruited crew when recruited by Head Supervisor

Artisan Market
VIP Lounge
Environment & Eco Educators

Limited Positions Available:

Artist Liaison
Backstage Decoration
Garden Crew
Instrument Lock Up

The festival offers weekend tent only camping to volunteers at a discounted rate.

  • $30 plus fees for the weekend
  • Camping Thursday to Monday
  • Tents only, no showers, no pets but there will be water stations
  • No tents are allowed on the baseball diamond, only on the grass area
  • No vehicles are permitted on the campsite or on 5th Street however volunteer parking passes are available for the East parking lot. Please note the East parking lot is not close to the campsite. Unload your items and then go park your vehicle. Please see Parking Map above for directions.
  • Volunteer campsite is located in Blackburn Park, across from the regular festival campsite.
  • First come first serve basis
  • Volunteers can register for volunteer camping by filling out this form

If you wish to bring a camping trailer, please purchase regular camping at regular prices on our website. Due to the high demand for regular festival camping, ROOTSandBLUES is unable to accommodate a special rate for volunteers in our main campgrounds. We hope for your understanding in this matter.

To purchase regular camping | click here

Frequently Asked Questions

Have questions? Review the FAQ section

You will be notified how to pick up your volunteer package prior to the festival. Please direct questions to your Head Supervisor or at Volunteer Services located near the main gate.

Tell your Head Supervisor immediately via phone AND email. Failure to properly notify your supervisors may result in removal from the SAFMS volunteer program.

It is expected that you arrive 15 minutes early to each shift to help facilitate a smooth shift transition.

Tell your Head Supervisor immediately. You should send a follow up email to your Head Supervisor and CC volunteer@rootsandblues.ca. Failure to notify your Head Supervisor may result in volunteer follow up and possible removal from the SAFMS volunteer program.

Your first point of contact should always be your Head Supervisor. If you can’t get ahold of your Head Supervisor, you can contact the Volunteer Department at volunteer@rootsandblues.ca

The festival offers weekend tent only camping to volunteers at a discounted rate.

If you wish to bring a camping trailer, please purchase regular camping at regular prices on our website. Due to the high demand for regular festival camping, ROOTSandBLUES is unable to accommodate a special rate for volunteers in our main campgrounds. We hope for your understanding in this matter.

ROOTSandBLUES only allows certified service dogs on the festival site and campgrounds. 

Volunteers are provided with an East parking pass which is located diagonally across from the ROOTSandBLUES festival office. Please see the map above under East Parking Map.

Collect your parking pass when you pick up your volunteer package (t-shirt, wristband etc)

Due to the information the ROOTSandBLUES volunteer department requires each year, all volunteers will have to fill out a new form and attach a new photo. Filling out the form confirms your intentions. We do know how important a simplified returning volunteer process is for many of you. Please know we have heard you and we are doing our best at this time. We hope for understanding and patience.

Returning volunteers who have filled out an application are guaranteed placement on their crews until May 15, 2023. After that date, they are still welcome to return, but may have to transfer to another area if their crew becomes full.

We ask volunteers to eat before or after their shift as most shifts are only 4 hours long. If you would like to snack, please be prepared and bring your snacks with you to your shift. Always bring a water bottle with you and stay hydrated. Please do not consume alcohol before or during your shift. You must remove your volunteer t-shirt before consuming alcohol.

Please check at the Volunteer Services for directions. Volunteer Services is located near the main gate.

Please check your email’s junk folder before calling. If you have not received any emails please call 250-833-4096 and ask for the Volunteer Department.

Yes! Google Maps has an estimated walk time of 21 minutes from the ROOTSandBLUES festival site to the Wharf and Marine Peace Park. 

Please note that ROOTSandBLUES does not offer showers.

Feel free to call the Salmon Arm Rec Centre to ask if they offer showers. 

SASCU Recreation Centre
2550 10th Avenue NE
Salmon Arm, BC
Phone: (250) 832-4044

Estimated walk time 44 min
Estimated drive time 6 min

Please check near the main gate for a self serve bike lock up. We are in the process of upgrading our current bike lock station.